Purpose
The mission of the National Labor Market Information (LMI) Training Institute is to provide an infrastructure to advance the art and science of labor market information by increasing the knowledge and skills of those who produce and use LMI. To fulfill this mission, the Institute provides training and information services to all who have an interest in LMI and workforce information.
Governance
Governance of the Institute will be vested in state shareholders. All entities of a state will be considered members when a state has contributed its full annual share to Institute operations. The state shares will be determined by a vote of the state shareholders.
Shareholders Board
A Shareholders Board will consist of one representative from each shareholder state. The Shareholders Board shall determine Institute policy. Shareholders may be called on to lead or participate in committees, represent the Institute at outside meetings, and carry out Institute activities. Members of the Shareholders Board will nominate and vote on members for the Executive Committee. A member of the Executive Committee must also be a member of the Shareholders Board. The Executive Committee will deal with the day-to-day business functions of the Institute.
Executive Committee
The Shareholders Board will elect an Executive Committee consisting of nine members. This committee shall set guidelines for programs and activities, and determine all training, information and other programs to be carried out by the Institute. The Executive Committee members will serve two-year terms as long as the membership share is current. The term will begin on January 1, following the annual election. There will be no limit to the number of terms a Committee member may serve. The Executive Committee is authorized to act on behalf of the Shareholders in matters pertaining to Institute operations.
The Executive Committee will elect a Chair each year from among eligible members. The Executive Committee Chair will serve a term of one year, commencing on January 1, following each election. The Chair and the Institute Administrative Director will be the signatory authorities for the Institute.
One representative from the BLS and one representative from the ETA, as selected by their respective agencies, will serve as ex-officio members of the Executive Committee. The Institute Administrative Director, from the state administrative entity, will also be an ex-officio member of the Institute Shareholders Board and Executive Committee. Ex-officio members will have no vote in Executive Committee decisions.
The Shareholders Board will promptly fill any Executive Committee vacancies by election.
Administrative Agency
The Administrative Agency (currently, the Virginia Employment Commission) will provide staff to administer the day-to-day activities of the Institute based on directives of the Executive Committee. The Administrative Agency will provide an Institute Administrative Director and sufficient staff to perform these activities. The Executive Committee in consultation with the Administrative Agency state shall make funding decisions for the Institute.
Meetings
The Shareholders Board shall meet at least once a year to review operations and approve plans for the following year. Meetings will be held in conjunction with other national meetings or otherwise scheduled to minimize travel. All shareholders representatives are expected to attend and participate in Shareholders Board meetings.
The Executive Committee will convene periodically throughout the year by meeting, phone or other means. All Executive Committee members are expected to attend and participate in Executive Committee meetings. The Executive Committee business will be conducted through conference calls where possible, with not more than three face-to-face meetings per calendar year.
The Executive Committee Chair will be responsible for preparing Shareholder Board and Executive Committee meeting agendas in consultation with Institute administrative staff. Agendas will be distributed, with pertinent supporting materials, at least one week prior to each meeting.
Meetings will be open to observers, except for discussion of sensitive or confidential topics when the Executive Committee Chair may limit the meeting to only Committee members, as appropriate. Observers may not vote or participate in the decision-making process of the Board or Executive Committee.
The Institute Administrative Director, or other designated staff, will record the minutes for each meeting. The Executive Committee Chair will be responsible for reviewing the draft minutes of each meeting, and ensuring the distribution of those draft minutes by email to all board members along with materials presented at meetings within ten days of the conclusion of the meeting. Shareholders Board or Executive Committee members will have ten days after distribution of the draft minutes to offer corrections or changes. After that time, and upon incorporation of any corrections or changes, the minutes will be deemed final.
Committees
The Shareholders Board may establish standing or temporary committees, composed of Board members and/or others, in order to carry out its work.